Corporate Administration · Kapiti service
Defined scope · coordinated delivery
In-House Corporate Secretary
Kapiti acts as a retained corporate secretarial coordination function, helping owners and management keep governance, records, decisions, deadlines, and external corporate actions organised without building a full internal team.
Professional fee · from
Final scope and external charges are confirmed after mandate review.
Is this the right service?
Best suited to these situations.
The final scope depends on the objective, current structure, documents, and authority or counterparty requirements.
- —Founder-led companies without a dedicated corporate secretarial team
- —International groups needing a consistent local coordination point
- —Businesses managing several entities, shareholders, directors, or recurring corporate actions
What Kapiti does
A coordinated mandate, not an isolated filing.
We connect the immediate task with the practical steps and dependencies around it.
- 01Maintains the corporate action, governance, and renewal calendar
- 02Coordinates board and shareholder resolutions, meeting records, registers, and approval workflows
- 03Organises the central corporate file and follows through on agreed authority, banking, and professional actions
- 04Works with directors, shareholders, legal advisers, accountants, auditors, and local agents as required
Typical process
From initial review to practical completion.
The exact sequence may change where approvals, third parties, or additional documents are involved.
01
Corporate file and governance review
02
Responsibility and authority mapping
03
Calendar and records setup
04
Ongoing meeting and action coordination
05
Periodic file and deadline review
What you will usually need
Documents and information
- —Current constitutional and incorporation documents
- —Registers of shareholders, directors, officers, and beneficial owners
- —Historic resolutions, meeting records, licences, and filings
- —Existing compliance calendar and professional correspondence
- —Group structure and delegated-authority information where applicable
What commonly causes friction
Issues to identify early
- —Corporate decisions being made without complete records or approvals
- —Registers, resolutions, filings, and banking records becoming inconsistent
- —Deadlines spread across multiple advisers without central ownership
- —Assuming the same company-secretary requirements apply in every jurisdiction
Important notes
- Formal company-secretary appointments, qualifications, duties, and statutory responsibilities depend on the entity and jurisdiction
- Kapiti coordinates licensed legal, tax, audit, or regulated professional input where the mandate requires it
- Directors and officers retain their applicable legal and fiduciary responsibilities
Pricing considerations
- Retainer scope and fees depend on the number of entities, jurisdictions, meeting frequency, record condition, and expected transaction volume
Next step
Start with the objective, not the paperwork.
Send the current position and intended outcome. Kapiti can then assess the scope, dependencies, and practical route.